Let your voice agents book meetings straight into Google Calendar
Connect AgentVoice to Google Calendar and give your voice agents the ability to check availability, book appointments, and manage scheduling during live phone calls. No more “I’ll send you a link” — your agent finds an open slot, confirms with the caller, and the invite lands in both calendars before the call ends.
Whether you’re booking sales demos, service appointments, or consultations, this integration turns your voice agent into a scheduling assistant that works across your team’s Google Calendars. It checks multiple calendars for conflicts, respects buffer times, and handles time zone differences — all in the flow of natural conversation.
What your agent can do
During the call
- Check Availability — Query one or multiple Google Calendars in real time to find open slots that work for both your team and the caller.
- Offer Time Slots — Present available appointment windows to the caller based on your configured availability rules, business hours, and buffer times.
- Handle Time Zones — Detect or confirm the caller’s time zone and present availability in their local time to avoid scheduling confusion.
After the call
- Create Calendar Events — Book confirmed appointments directly into Google Calendar with title, attendees, description, and any relevant meeting links.
- Send Invitations — Automatically send Google Calendar invitations to all attendees so everyone gets the event on their calendar immediately.
- Add Meeting Context — Attach call summary, purpose, and preparation notes to the calendar event description so your team arrives prepared.
- Reschedule & Cancel — Handle rescheduling requests by finding a new available slot and updating the existing calendar event.
Use Cases
Sales Demo Scheduling
- Voice agent qualifies inbound leads, then immediately checks your sales team’s Google Calendar for available demo slots
- Books the demo while the prospect is still on the phone — no follow-up email, no scheduling link, no drop-off
- Creates the calendar event with prospect details, qualification notes, and a Google Meet or Zoom link attached
Appointment-Based Businesses
- Agent answers calls for clinics, salons, or professional services and books appointments based on practitioner availability
- Checks multiple team member calendars to find the right person and time for the requested service type
- Sends the Google Calendar invite with appointment details, location, and any preparation instructions for the client
Round-Robin Team Scheduling
- Distributes appointments across your team by checking each member’s Google Calendar and rotating assignment
- Respects individual availability, buffer times, and daily meeting limits to prevent overbooking
- Caller gets a confirmed time with a specific team member, and both parties receive the calendar invitation instantly